Christmas Festival Fund

Local community groups are invited to apply for funding to enable community groups to run festivals to celebrate the festive period and MUST include switching on of the Christmas lights. 

The fund is restricted to the towns and village detailed below, where the Council provides Christmas trees and lights, but does not organise and run Christmas festivals for the community. Applications are welcome from the following areas:

Villages

  • Ballygowan
  • Ballyhalbert
  • Ballywalter
  • Carrowdore
  • Conlig
  • Cloughey
  • Greyabbey
  • Groomsport
  • Helen’s Bay
  • Killinchy
  • Kircubbin
  • Millisle
  • Portaferry
  • Portavogie

Towns 

  • Comber
  • Donaghadee
  • Holywood

The Christmas fund is restricted to constituted community groups and only one application can be made per town/village and all events must abide by Covid regulations at the time of the event.

Christmas Grants open Monday 09 May 2022 at 9am and the deadline for the receipt of completed applications will be Monday 06 June 2022 4pm

To help you complete the grant application, a short video has been produced.

The Christmas Festival Fund video can be viewed on YouTube here

Other restrictions apply - please review the details and download an application form below or contact Stephen Archibald – Community Development Officer 0300 013 3333 ext 40315

CHRISTMAS FESTIVAL FUND GUIDANCE AND CRITERIA 2022/23

Purpose & Eligibility

Ards and North Down Borough Council have established a Christmas Festival Fund.  The purpose of the fund is to enable communities to run local festivals to celebrate the festive period and MUST include switching on of Christmas Lights. 

Restrictions

The fund is restricted to the towns and village detailed below, where the Council provides Christmas trees and lights, but does not organise and run Christmas Festivals for the community.                                                                                       

Applications are welcome from the following towns and villages:

Villages –

  • ​Ballygowan
  • Ballyhalbert
  • Ballywalter
  • Carrowdore
  • Cloughey
  • Conlig
  • Greyabbey
  • Groomsport
  • Helen’s Bay
  • Killinchy
  • Kircubbin
  • Millisle
  • Portaferry
  •  Portavogie

Towns –

  • Comber
  • Donaghadee
  • Holywood

The Christmas fund is restricted to constituted community groups only.

Only one application per town or village will be supported.  Therefore, where more than one constituted community group is active within a town or village, potential applicants are advised to collaborate and work in partnership with each other to run a Christmas Festival.

If your organisation has been supported by Council in 2022/2023 under the Community Festival Fund for funding, to hold a Christmas Festival this year, you cannot apply to this funding stream.

This funding is for Christmas Festivals only.  Applications for other festivals will not be considered.

Time frame

The Christmas Festival applications will be open once a year with the opportunity to apply for up to £1000 for Villages and £3000 for towns (as listed above), subject to funds being available. They shall be advertised in the local press and on the council’s website.  Please do not alter the layout/format of the application for in anyway as this may result in your application not being scored.

Opening/closing dates – 09 May 2022 – 6th June 2022 at 4pm for local festivals/Christmas light switch on taking place from 1st November to 31st December 2022.

The Council will also notify those groups/organisations registered on the Community Information Register. If you require this information in an alternative format, please contact communitygrants@ardsandnorthdown.gov.uk 

Council officers will not complete application forms on behalf of applicants.

Financial Information

80% of the total funding awarded to successful applicants will be issued upon approval, subject to the submission of the organisations bank details if this information is not already held by the Council. All applicants will be required to submit original invoices, receipts, and bank statements in order to verify all funding awarded.  The balance of total funding (20%) will be released upon full verification and approval of the total value of the award. If this information is incomplete or not provided or the funding is not spent in line with approved costs, the funding must be repaid to council.  The maximum amount available is £1000 for villages and £3000 for towns, per group per application.

Exclusions

The Community Festivals Fund will not provide funding for the following activities:

  • Individuals
  • Political organisations
  • festivals taking place outside the Ards and North Down area;
  • festivals of a commercial nature, organised to make a profit;
  • trade or professional conferences/conventions;
  • festivals that are primarily fundraising events, are heavily branded with charity branding or deploy potential sources of income from a festival to a charity;
  • awards ceremonies or industry events;
  • residential courses and associated events;
  • festivals that are social events for an organisation;
  • primarily tourism focused events where the organisation cannot demonstrate significant community involvement;
  • retrospective festivals/events that have already taken place; and
  • festivals/events which conflict with any Council run festival/event.
  • Sports clubs
  • Non-constituted community groups
  • Communities of interest

In addition to the above exclusions, examples of eligible and ineligible expenditure are outlined below:

Eligible expenditure

  • Insurance for the festival (day or period of time the festival happens)
  • Venue Hire
  • Entertainment costs –Such as: Bouncy Castles, face painters, balloon modelling etc.
  • Equipment hires
  • Catering
  • Advertising and marketing
  • Printing
  • Administration related to the festival (stationery, postage etc)

Non-eligible expenditure

  • Gratuities, gifts and prizes
  • Charitable donations
  • Cash payments unsupported by an appropriate petty cash system or committee expenditure forms.
  • General running costs
  • Any costs not approved by the assessment panel
  • Any costs not in the application form
  • Alcohol
  • Staff salaries/Professional fees

 Cooperate Grants Policy

Completed application forms and supporting documentation should be submitted to the Community Development Service Unit by the closing date: 06 June 2022 @4pm.

Please note:       Late or incomplete applications will not be considered

Following submission of applications:

  • Application forms received will not be reviewed until after the closing date deadline.
  • All applications received will be acknowledged in writing, within one week of the closing date.
  • Eligible and fully completed applications, received by the closing time/date, will be assessed by a grant assessment panel against the criteria outlined.
  • Late or incomplete applications will not be scored.
  • The recommendations of the assessment panel will be presented to the Community and Wellbeing Committee and Full Council for consideration/approval.

Council Land

If your application is successful, you should be aware that if the festival is to be held on Council land, that appropriate permission must be applied for.  To apply for permission please contact the Compliance Section, landrequests@ardsandnorthdown.gov.uk

Road Closures

If your application is successful, you should be aware that if a road is to be closed as part of your festival, that appropriate permission must be applied for.  To seek further advice and apply for Road Closure permission, please contact the Licensing and Regulatory Services Section, david.brown@ardsandnorthdown.gov.uk or telephone 0300 013 3333.

Covid Regulations

All programmes supported by Ards and North Down Borough Council must be delivered in line with government guidelines in relation to COVID-19 and social distancing. A range of up-to-date advice can be found at www.nidirect.gov.uk. The Council will require groups to update the Council regards the impact changes in regulations may have on the plans laid out in the original application.

Completed applications should be returned in pdf format with supporting documentation to the Community Funding and Grants Coordinator at email address communitygrants@ardsandnorthdown.gov.uk

Please mark the name of your organisation in the subject line followed by “Christmas Festival Grant 2022.

If you have any queries, contact Stephen Archibald – Community Development Officer 0300 013 3333 ext 40351 or alternatively stephen.archibald@ardsandnorthdow.gov.uk